Home > CiraHub Blog > What is Microsoft SharePoint and Why Does Your Organization Need it?  

Colleagues at the Office

What is Microsoft SharePoint?

SharePoint is a browser-based collaborative tool within Microsoft Office. It is Microsoft’s content management system that allows users to store, organize, access, and share information within an organization’s tenant or another organization’s tenant. SharePoint provides a password-protected location for sharing documents, such as Contacts and files, with support for a wide range of file formats, including Acrobat (PDF), PowerPoint, Rich Text (RTF), and Word. SharePoint Documents can be stored, downloaded, modified by multiple users or collaborators, and uploaded for continued sharing. 

What are the Benefits of Using SharePoint? 

One of the main benefits of using SharePoint is that it provides a streamlined flow of information and cloud storage that mobile devices, e.g., phones can access. Consequently, better-informed employees make more effective decisions, meet deadlines, and contribute to and better understand the overall business strategy.  

With a password-protected location for sharing documents, SharePoint helps to improve information security. This is a vital concern in many organizations. It protects users’ data from cybercriminals that can target organizations with the intent of stealing sensitive information about the company or individual. It allows employees to share information in real-time via a single integrated platform. Additionally, an administrator can keep track of users’ behavior to ensure compliance with internal policies. SharePoint also offers cost savings for your organization. Having one comprehensive Cloud solution avoids the additional costs of storage plans and separate Cloud accounts.  

Practical Uses

Thanks to its multifunctionality and high configurability, users will find SharePoint incredibly useful for performing everyday tasks. For example, users can use its site publishing capabilities to build, customize, and maintain publishing sites to meet specific organizational needs. Designers with a working knowledge of HTML, CSS, and JavaScript or users familiar with custom .NET code can use SharePoint to build sites.  

As a content management tool, users enjoy a host of features within SharePoint to manage all phases of a typical content life cycle. As a contact storage tool, it warehouses contact data in a centralized source, allowing users with access to collaborate on various projects. Its ‘Shared Contact List’ feature allows users to add, modify, or delete contacts and manage sharing permissions within Office 365. Furthermore, SharePoint could be used to share Calendars with other users in your Tenant.  

Why CiraHub? 

As Microsoft’s Outlook client doesn’t automatically sync contacts from multiple sources, most organizations will need a third-party bi-directional sync solution. CiraHub synchronizes both contacts and calendars, making it the ideal solution for syncing or merging information from various sources as well as between tenants. Furthermore, organizations that are both running SharePoint in tandem with various CRMs can link these data sources together, enabling the sync function in such a way that when a contact is added or deleted from one source, the change is automatically reflected in the other. This cuts down on errors and saves a significant amount of employee time.