This article will outline how to sync a Global Address List (GAL) to a User Mailbox with CiraHub. CiraHub consolidates numerous data sources from multiple platforms ensuring that the information remains consistent across devices and software.
- First, Log in to CiraHub. You will be taken to the onboarding wizard. (See figure below.) Next, select the object you want to sync. “Prior to setting up the Hub and Spokes in CiraHub, you will need to set up an Office 365 account with the Global Admin role added to it, for setting up and granting the access permissions requested by Microsoft”.
- Next start the Hub and Spoke setup. Click on “Office 365 in my tenant”, then Select Global Address List as the source type for your contact spoke. “Users will need to have an Office 365 account with the following Exchange Online roles granted via PowerShell: Address Lists, Mail Recipient Creation, and Mail Recipients permissions which will act as a “service account” to run the GAL sync. This account does not need to have an Office 365 license, and this is required for each tenant added to the Hub.”
- There are two authentication methods – Credentials and Certificate based:
3.1.1 Select Credentials and Sign in with your Microsoft Admin Account’s Login and Password Information for the GAL Connection.
3.1.2 Next the Microsoft sign-in page will appear. Provide the Email and Password to your account.
3.1.3 Click Accept to give CiraHub access to your Microsoft Account. You should always leave the “Consent on behalf of your organization” box unchecked when you sign in for the first time. This option lets other users under the same domain access this Hub if they login with their company email address. This user would not have access to this specific Hub, but the user would be able to login and create their own hub.
3.1.4 Select Credentials and Re-Enter your Microsoft Account Login and Password Information for the GAL Connection.
3.1.5 Wait for CiraHub to validate the connection to the Global Address List after entering the Microsoft Login and Password.
3.2.1 With the Certificate Authentication method, you will be prompted to either “Automatically Generate a Certificate” or you can choose to Import a PFX Certificate File and enter your password.
3.2.2 Next the user will need to enter in their Microsoft Global Admin email address. CiraHub will then store the users’ account information in the Microsoft Azure Vault when it is synced from Powershell.
3.2.3 Lastly the user will need to wait for CiraHub to Install Certificate Based Authentication for the GAL connection and then click Next.
4. Type in a Spoke Name and click Next.
5. Next type in the Hub Name and click Create.
6. Click +Add Spoke at the top-right corner of the CiraHub dashboard.
7. Select Office 365 In my tenant and Select User Mailbox as the source type of your contact Spoke portion of the wizard will appear. (See figure below.)
8. Select which User Mailbox to Sync.
9. Type in a Spoke Name and Click Create.
10. Click the Spoke that was just created. Click Turn On under the Synced tile.
11. The Spoke Sync Options will open. (See figure below.) Click the Allow Hub to create and sync items in this spoke checkbox to enable two-way sync.
12. Users can customize sync settings by expanding the Advanced Tab and adding sync filters to the Spoke. This would enable a user to synchronize and create Hub items based on specific criteria. Find out more about Contact Filtering here. Then Click Save.
13. Click on the GAL Tab to set up GAL Read Option Settings.
14. Here you can choose which Global Address List Objects (Mailboxes, Contacts, and Groups) you would like to populate this Hub with.
15. Click on the Hub and then click Sync Now to enable the two way GAL-to-GAL sync.
Learn More About CiraHub!
CiraHub is a two-way sync platform for shared contacts and calendars for Microsoft Office 365, Exchange Server, and other Microsoft Enterprise Applications users. The software is designed to make it easy for people lacking IT expertise to set up shared contact and calendar sync for their company. For more information check out FAQ page and our CiraHub Onboarding Guide.